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Privacy Policy

Effective Date: November 12, 2025
Last Updated: November 12, 2025

Welcome to the official website of Robert A. Duncan (“we,” “us,” “our,” or the “Website”).
We value your trust and are committed to protecting your privacy and safeguarding any personal information you share with us. This Privacy Policy explains how we collect, use, disclose, store, and protect your information when you visit our website, subscribe to our mailing list, or interact with us through any digital platform operated by or on behalf of Robert A. Duncan.

By using this Website, you acknowledge that you have read, understood, and agree to the terms of this Privacy Policy. If you do not agree, please discontinue your use of this Website immediately.

1. Scope of This Policy

This Privacy Policy applies to all visitors, subscribers, and users who access or use robertaduncan.com and any associated pages, blogs, or contact forms.
It governs the collection and processing of both personal and non-personal information, including data gathered automatically or submitted voluntarily.

This policy complies with major international data protection laws, including:

  • General Data Protection Regulation (GDPR) (EU/EEA)
  • California Consumer Privacy Act (CCPA) (U.S.)
  • Personal Information Protection and Electronic Documents Act (PIPEDA) (Canada)

2. Information We Collect

We collect several categories of information, depending on how you interact with the Website.

2.1. Information You Voluntarily Provide

When you fill out forms, sign up for newsletters, request information, or contact us directly, we may collect:

  • Full name
  • Email address
  • Country or region of residence
  • Message content or inquiries
  • Book purchase or event registration details (if applicable)
  • Any other information you choose to provide

We collect this information to communicate with you effectively and respond to your inquiries.

2.2. Automatically Collected Information

When you access or use the Website, we automatically collect certain technical information, including:

  • Your IP address and approximate geographic location
  • Device type and operating system
  • Browser type and version
  • Pages visited, time spent on each page, and referral sources
  • Clickstream data and site navigation patterns
  • Date and time of visits

This data helps us understand how users engage with our Website, identify technical issues, and optimize our content.

2.3. Cookies, Web Beacons, and Tracking Technologies

Our Website uses cookies and similar technologies to enhance user experience and track performance. These may include:

  • Essential Cookies: Required for the website to function properly.
  • Performance and Analytics Cookies: Help us understand visitor behavior and improve usability.
  • Preference Cookies: Remember your preferences and language settings.
  • Marketing Cookies: Used for limited promotional purposes (e.g., newsletter pop-ups).

You can manage or disable cookies through your browser settings. Note that disabling cookies may limit website functionality.

2.4. Third-Party Tracking Tools

We may use trusted third-party tools, including:

  • Google Analytics for website traffic analysis
  • Mailchimp or similar services for email subscriptions
  • Social media integrations (e.g., Facebook, Instagram, LinkedIn, or X/Twitter widgets)

These services may collect data under their own privacy policies, which we encourage you to review.

3. How We Use Your Information

We use your personal and non-personal information for the following purposes:

  1. To Communicate with You: Responding to inquiries, providing updates, or sending newsletters.
  2. To Improve the Website: Analyzing traffic patterns and user engagement to enhance site design and usability.
  3. To Personalize User Experience: Tailoring content and interactions to match visitor interests.
  4. To Send Promotional Communications: With your consent, we may send updates about new books, appearances, or projects.
  5. To Comply with Legal Obligations: Meeting any applicable laws, court orders, or government requests.
  6. To Protect Security: Detecting, preventing, and addressing potential fraud or unauthorized access.

We only use your data for purposes consistent with this Privacy Policy.

4. Email Communications and Newsletters

If you subscribe to our email list, we will use your contact information to send you occasional updates, news, book releases, or invitations.

  • You can unsubscribe at any time by clicking the link in any email or contacting us directly.
  • We maintain email lists in compliance with anti-spam laws such as CASL (Canada), CAN-SPAM (U.S.), and GDPR (EU).
  • Your contact information will not be sold or shared with third parties for marketing purposes.

5. Legal Basis for Processing (for EU/EEA Users)

Under GDPR, we process your personal information based on one or more of the following lawful bases:

  • Consent: You have given clear permission for us to process your data for a specific purpose.
  • Contractual Obligation: Processing necessary to fulfill a request or transaction you initiated.
  • Legitimate Interests: For purposes such as analytics, research, and communication, where your privacy rights do not override these interests.
  • Legal Compliance: To meet legal or regulatory obligations.

6. Data Sharing and Disclosure

We do not sell or rent personal information.
However, we may share data in the following limited circumstances:

  • With Service Providers: For hosting, analytics, or email distribution, under strict confidentiality agreements.
  • For Legal Reasons: When required to comply with a subpoena, court order, or government investigation.
  • In a Business Transfer: In the event of a merger, acquisition, or sale of assets, data may be transferred as part of the transaction.

All service providers are bound by data protection obligations to ensure your information remains secure and confidential.

7. Data Retention and Storage

We retain personal data only for as long as necessary to:

  • Fulfill the purposes outlined in this Privacy Policy, or
  • Comply with legal, tax, and accounting obligations.

When personal data is no longer required, we securely delete or anonymize it.

All data is stored on encrypted servers in accordance with industry-standard security practices.

8. Data Security

We take appropriate administrative, technical, and physical measures to protect your data against loss, theft, misuse, unauthorized access, or disclosure.
These include:

  • SSL encryption for data transmission
  • Secure password protection and limited employee access
  • Regular system updates and firewall monitoring

While we take every reasonable step to secure your information, no system is entirely foolproof. By using this site, you acknowledge and accept this inherent risk.

9. Your Rights

Depending on your jurisdiction, you may have the following rights:

  • Access: Obtain a copy of your personal data.
  • Rectification: Correct inaccurate or incomplete data.
  • Erasure: Request deletion of your personal data (“Right to be Forgotten”).
  • Restriction: Limit processing under certain conditions.
  • Portability: Receive your data in a structured, commonly used format.
  • Objection: Object to processing for direct marketing or legitimate interests.
  • Withdraw Consent: Withdraw consent at any time where processing is based on consent.

To exercise any of these rights, please contact us at [Insert Contact Email].
We will respond within 30 days as required by applicable law.

10. International Data Transfers

If you are visiting from outside Canada, please note that your data may be transferred to and stored on servers located in Canada or other jurisdictions that may not have equivalent data protection laws.
By using our Website, you consent to this transfer, storage, and processing.

11. Third-Party Links and External Sites

Our Website may include links to external websites, such as book retailers, literary organizations, media interviews, or social media platforms.
Please note that we are not responsible for the privacy practices or content of these third-party sites.
We encourage you to review their respective privacy policies before interacting with them.

12. Children’s Privacy

This Website is intended for individuals aged 16 years or older.
We do not knowingly collect personal information from minors.
If you believe a child under 16 has provided personal information, please contact us immediately, and we will promptly delete it.

13. Automated Decision-Making and Profiling

We do not use automated decision-making, profiling, or algorithms to make decisions that significantly affect individuals.
All interactions and communications are handled manually and with human oversight.

14. Social Media and Public Comments

If you choose to engage with Robert A. Duncan via social media platforms (e.g., commenting, liking, sharing), please be aware that your activity and information may be visible to other users and governed by the privacy policies of those platforms.
We are not responsible for how third parties use or disclose publicly available information.

15. Updates to This Policy

We may revise or update this Privacy Policy periodically to reflect changes in our operations, legal requirements, or data protection standards.
When updated, the “Effective Date” at the top of this document will be modified accordingly.
We encourage you to review this page regularly for any updates.

Continued use of the Website after policy updates constitutes your acknowledgment and acceptance of the revised terms.

16. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us at:

Robert A. Duncan – Author Website
Vancouver, Canada
Info@Sample.com

We are committed to resolving all privacy-related inquiries promptly and transparently.